Every Price Stays on the Record
Each subcontractor’s proposal stays on its own line with the cost it carried, the file it came with and the date it arrived. When the owner questions a number months later, the trail from the first price to the approved change order is already there, and the log exports to Excel or PDF whenever a claim, an audit or a closeout package needs it.
Approved Changes Show on the Contract
An approved change order does not stop at a PDF. Add it to the contract and it appears under Contract Changes with its date and cost, so the Contract Sum to Date includes it. What you bill against is what the owner agreed to, without retyping figures into a spreadsheet, and the change keeps its pricing history beside it.
The Whole Team, Clear Permissions
Your own staff have read, write and delete rights, set per user and per project. The subcontractors pricing the change and the design team approving it take part as outside users, with read access and limited write access, free of charge. Everyone works from the same change order, and nobody sees more of the project than they need.
A Record That Holds Up in a Dispute
Every question, every answer, and every transmittal stays on the RFI, with the date each step was taken and a record of who received what. When a dispute surfaces months later, the RFI log is the evidence, rather than a search through somebody’s inbox. Export the log to Excel or PDF whenever a claim, an audit, or a closeout package needs it.
Software That Scales With the Project
Plans start from $40 a month, and the same software runs a single renovation or a campus with hundreds of open questions. Adding projects through the year does not reprice you, and the architects and engineers who answer your RFIs never need a paid seat, so bringing the full design team into the process costs you nothing.
One Project Team, Clear Permissions
Your own people have read, write, and delete rights, set per user and per project. Outside participants, the subcontractor who raised the question and the architect who answers it, get read access and limited write access, free of charge. Everyone works from the same RFI log, and nobody is given more of your project than they need.
Audit-Ready Submittal Records
Every submittal cycle is logged automatically: who sent what, when, who received it, which file version was approved, and what notes accompanied each transmittal. When you need documentation at closeout, evidence for a compliance audit, or the approval chain for a dispute, the record is complete.
Scales From One Project to Hundreds
Cloud PM handles a small project with the same workflow it uses on a multi-phase commercial build. There’s no per-project pricing, no usage tier that resets at a certain submittal threshold, and no separate enterprise version. The submittal log and reporting work the same on your hundredth project as your first.
Free Access for Your Entire Project Team
Cloud PM gives every project participant a free account, whether they work for your company or not. Subcontractors upload submittal files, architects review and return them, and owners see what they need. No paid seats, no per-user pricing, and separate permissions for company and outside users.
Centralized Tracking
Cloud PM gives your team one place to store and access all submittal files. You can quickly review recent uploads or refer back to earlier records. As a result, your team avoids missed documents and always has the latest information available.